Astute People Privacy Policy, Data Retention Notice & Cookie Declaration

Privacy Policy & Data Retention Notice

Privacy Policy Notice

Astute Technical Recruitment Ltd (”We”) are committed to protecting and respecting your privacy.

Our Group means our subsidiaries, our ultimate holding company and its subsidiaries, our associated companies as defined in section 1159 of the UK Companies Act 2006 (our Group).

This privacy policy notice, together with our Terms and Conditions, sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) replaces the Data Protection Regulation (Directive 95/46/EC) The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.

The GDPR (Data Protection Act 2018) was applicable in the UK from 25th May 2018. The Government has confirmed GDPR will continue in UK law post Brexit and has also introduced a Data Protection Bill to replace the current Data Protection Act in due course.

Your new rights under the GDPR are set out in this notice.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

For the purposes of data protection legislation in force from time to time the data controller is Astute Technical Recruitment Limited of 4000 Lakeside, Western Road, Portsmouth, PO6 3FT.

Our Data Protection Officer is Sarah Ellis.

Who Astute People Are and What We Do

Astute People are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business).

We also provide the following other services: project-based recruitment, executive search and consultancy. We collect the personal data of the following types of people to allow us to undertake our business;Prospective and placed candidates for permanent or temporary roles;

Prospective and live client contacts;
Supplier contacts to support our services;
Employees, consultants, temporary workers;

We collect information about you to carry out our core business and ancillary activities.

Information You Give to Us or We Collect About You

This is information about you that you give us by filling in forms on our site www.astutepeople.co.uk (our site) or by corresponding with us by phone, e-mail or otherwise.

It includes information you provide when you register to use our site, to enter our database, subscribe to our services, attend our events, participate in discussion boards or other social media functions on our site, enter a competition, promotion or survey and when you report a problem with our site.

When collecting information about you by phone correspondence, our calls may be recorded for training and quality monitoring purposes. If you do not wish for this to be the case, please inform us at the outset of the call.

The information you give us or we collect about you may include your name, address, private and corporate e-mail address and phone number, financial information, compliance documentation and references verifying your qualifications and experience and your right to work in the United Kingdom, curriculum vitae and photograph, links to your professional profiles available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website.

Information We Collect About You When You Visit Our Website

We use Google Analytics to collect information about visitor behaviour on our website.

Each time you visit our site we will automatically collect the following information:

Technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information if applicable, as well as browser type and version.

information about your visit, including the full Uniform Resource Locators (URL), to, through and from our site (including date and time), pages you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs) and methods used to browse away from the page.

This Analytics data is collected via a JavaScript tag in the pages of our site and is not tied to personally identifiable information.

We therefore do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are.

Information We Obtain From Other Sources

This is information we obtain about you from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card, and personal recommendations.

In this case we will inform you, by sending you this privacy notice, within a maximum of 30 days of collecting the data of the fact we hold personal data about you, the source the personal data originates from and whether it came from publicly accessible sources, and for what purpose we intend to retain and process your personal data.

We are working closely with third parties including companies within our Group, business partners, sub-contractors in technical, professional, payment and other services, advertising networks, analytics providers, search information providers, credit reference agencies and professional advisors.

We may receive information about you from them for the purposes of our recruitment services and ancillary support services.

Purposes of Processing and Legal Basis

We use information held about you in the following ways:

To carry out our obligations arising from any contracts we intend to enter into or have entered into between you and us and to provide you with the information, products and services that you request from us or we think will be of interest to you because it is relevant to your career or to your organisation.

To provide you with information about other goods and services we offer that are similar to those that you have already purchased, been provided with or enquired about.

The core service we offer to our candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent engagement.

However, our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies.

Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we will also rely on contract, legal obligation and consent for specific uses of data.

We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.

We will rely on legal obligation if we are legally required to hold information on to you to fulfil our legal obligations.

We will in some circumstances rely on consent for particular uses of your data and you will be asked for your express consent, if legally required.

Our Legitimate Business Interests

Our legitimate interests in collecting and retaining your personal data is described below:

As a recruitment business and recruitment agency we introduce candidates to clients for permanent employment, temporary worker placements or independent professional contracts.

The exchange of personal data of our candidates and our client contacts is a fundamental, essential part of this process.

In order to support our candidates’ career aspirations and our clients’ resourcing needs we require a database of candidate and client personal data containing historical information as well as current resourcing requirements.

To maintain, expand and develop our business we need to record the personal data of prospective candidates and client contacts.

If you are looking for employment or have posted your CV information on a job board or professional networking site, it is reasonable to assume you are happy for us to use your personal data to provide you with our recruitment services.

This includes sharing information with prospective employers and assess your skills against our current vacancies. You can request to be removed from our database at any time by emailing info@astutepeople.co.uk.

In order to provide a personalised and efficient recruitment service, we would like to provide tailored job recommendations and relevant articles related to your career, job search and the engineering or energy industries. To deliver these services, we think it is reasonable to process your data in order to send you the most relevant and appropriate content. From time to time, we would also like to invite candidates and clients to take part in surveys relating to recruitment which aim to develop careers and prospects within the industry you work in.

Consent

Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by email or by an online process for the specific activity we require consent for and record your response on our system.

Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.

Other Uses We Will Make of Your Data

Use of our website;

to notify you about changes to our service;

to ensure that content from our site is presented in the most effective manner for you and for your computer.

We will use this information:

to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
to improve our site to ensure that content is presented in the most effective manner for you and for your computer;
to allow you to participate in interactive features of our service, when you choose to do so;
as part of our efforts to keep our site safe and secure;
to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;
to make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them.

We do not undertake automated decision making or profiling.

We do use our computer systems to search and identify personal data in accordance with parameters set by a person.

A person will always be involved in the decision-making process.

Cookies

Cookie Declaration & Details

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and allows us to improve our site.

If you would like to know more information on cookies or how to control or delete them, then we recommend you visit http://www.aboutcookies.org for detailed guidance.

Our Data Retention Notice

We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so.

Accordingly, we run data routines to remove data that we no longer have a legitimate business interest in maintaining.

We will remove your personal data from our systems if we have not had meaningful contact with you for 5 years.

By ‘meaningful contact’, we mean communication between us whether it is verbal or written, where you have actively engaged with our services.

This could include updating your CV or applying for a vacancy either verbally, via an email or through our website.

In some instances, we are required by law to retain data for longer periods, for example if you have worked as a contractor through us.